To book travel via university vendors and be reimbursed for travel-related and out-of-pocket expenses, we all are required to create an account in the Concur system.
To create your account in Concur go to the Travel Services website. In the top menu choose the Training and Resources link.
Under the GETTING STARTED header choose the Concur Getting Started Checklist, and follow the simple instructions to get set up in the system. Next, under the same header choose Delegate - How to Add a Delegate.
Set up HDFS staff Janice Berriault as your Default “Approver” Delegate for expenses. You may see other names already in place but those were pre-set when the system was initiated and we want to override that. Once you have entered Janice's name please check ALL the boxes so she can access your account to process and approve your expense reports for reimbursement. Please know this will not allow access to your account/profile information.
To learn more view the Concur Travel and Expense Training video. This session is recommended for all employees (faculty, staff, graduate assistants, grad interns, and post-docs) traveling on behalf of UConn.
Apply for Travel Funding
Fill out the online form at Office of the Vice President for Research (OVPR) website. When filling out the funding request form, include the following HDFS Support Staff info:
Net ID: jeb02011
Name: Janice Berriault
Once the request for funding has been submitted you will receive a preliminary email acknowledging the request. After the request is reviewed and approved you (and support staff) will receive an “Official Award Notification” email showing the total $$ awarded for your trip.
Faculty who have funding awards through university accounts: The department Procard can be used to pay conference registration fees. Please contact firstname.lastname@example.org for more information.
HDFS Graduate Students
The Department provides HDFS graduate students with nominal subsidies to help offset the cost of their travel to professional meetings. You can request up to:
$350- For a graduate student who has never attended (or presented) at any professional conference or meeting. Student will attend a meeting for the FIRST time and will NOT present (Eligible for this award only ONCE in their tenure as a graduate student).
$550- For graduate students PRESENTING and traveling to professional meetings (The maximum in any one academic year is $550).
To apply for department travel funding, submit the HDFS Grad Student Travel Fund Application.
Doctoral Candidates- IMPORTANT! Doctoral Candidates who are eligible for travel funding from the Graduate School will FIRST exhaust the $750 awarded to them by the Graduate School BEFORE applying for departmental funds. Go to the Graduate School website to apply for GRAD SCHOOL travel funding.
Students who have funding awards through university accounts: The department Procard can be used to pay conference registration fees. Please contact email@example.com for more information.